Do all board resolutions need to be filed in the UK?

Not all board resolutions are filed with Companies House. Many are kept internally with the company’s records. However, related forms or filings may be required if the resolution approves a change that must be reported under the Companies Act 2006.

What is the deadline for completing post-resolution actions?

There is no single deadline for every post-resolution action. Some Companies House filings must be made within specific periods, such as 14 days for many director changes and one month for certain share allotments. The applicable deadline depends on the decision approved.

What should be included in board minutes after a resolution?

Board minutes should record the meeting details, attendees, quorum, declarations of interest, key discussions, resolutions passed, voting outcomes where relevant, and any authorised follow up actions. They should be approved and kept with the company’s statutory records.

What happens if a company does not complete post-resolution follow up actions?

Failure to complete follow up actions can lead to inaccurate company records, missed filing deadlines, penalties, difficulties proving authority, problems with transactions, or challenges to the implementation of the board’s decision.

What is the difference between a board resolution and post-resolution follow up actions?

A board resolution approves a decision; post-resolution follow up actions implement and record that decision. For example, approving a share issue may require Companies House filings, register updates, shareholder notifications, and issuing share certificates.

Can AI-generated board resolution documents be used for UK companies?

Yes. AI-generated board resolution documents can help produce structured drafts quickly, but UK companies should check that the document matches their articles of association, the Companies Act 2006, and the specific facts before signing or relying on it.

Where can I generate a UK board resolution document online?

You can create a board resolution document using the main board resolutions category page on this website, then use this follow up actions page to identify the next administrative, filing, and record-keeping steps required after the resolution is passed.

EN-GB>Corporate>Board Resolution>Post-Resolution Follow Up Actions UK

Post-Resolution Follow Up Actions In The United Kingdom

Created: 11 Jun 2026

This structured dataset helps readers understand the practical steps to take after a corporate resolution is passed, including records, filings, notifications, and implementation tasks. It is especially useful alongside AI Generated British Corporate Resolutions for keeping UK company governance actions organised and compliant.

Follow Up Action	Relevant Resolution Type	Deadline May Apply	Implementation Notes	Typical Responsible Party
Company records update
File signed board minutes and resolutions	Any board resolution	false	Keep signed minutes with company records for audit and governance evidence.	Company secretary Directors
Enter proceedings in minute book	Any directors' meeting decision	true	Companies must keep minutes of directors' meetings for at least 10 years.	Company secretary Directors
Update register of directors	Director appointment or resignation	true	Record required director particulars in the company's statutory register.	Company secretary Directors
Companies House filing
File director appointment at Companies House	Director appointment	true	Submit form AP01 for an individual director, normally within 14 days.	Company secretary Directors
File corporate director appointment	Corporate director appointment	true	Submit AP02 where a permitted corporate director appointment is made.	Company secretary External adviser
File director termination notice	Director resignation or removal	true	Submit TM01 and update internal records after cessation.	Company secretary Directors
File change to director particulars	Director details change	true	Submit CH01 for changes such as service address or name.	Company secretary Directors
Company records update
Update register of secretaries	Company secretary appointment or resignation	true	Record secretary particulars in the statutory register.	Company secretary Directors
Companies House filing
File secretary appointment	Company secretary appointment	true	Submit AP03 for an individual secretary appointment.	Company secretary Directors
File secretary termination notice	Company secretary resignation or removal	true	Submit TM02 and update company officer records.	Company secretary Directors
File registered office change	Change of registered office	true	Submit AD01 change takes effect when registered by Companies House.	Company secretary Directors
Notification to stakeholders
Notify contacts of registered office change	Change of registered office	false	Update letterheads, website, invoices, contracts and service address databases.	Company secretary Directors
Internal implementation
Update company name displays	Change of company name or office	true	Update signs, stationery, websites and order forms with required company details.	Directors Company secretary
Companies House filing
File return of allotment	Allotment of shares	true	Submit SH01 within one month of allotment.	Company secretary External adviser
Company records update
Update register of members	Share allotment or transfer approval	true	Record member names, addresses, share class and shareholding details.	Company secretary Directors
Issue share certificates	Share allotment or transfer registration	true	Issue certificates within the statutory period after allotment or transfer registration.	Company secretary Directors
Payment or transfer
Collect share subscription money	Allotment of shares	true	Ensure consideration is received as required by the subscription terms.	Finance team Directors
Professional advice
Check allotment authority and pre-emption compliance	Allotment of shares	false	Confirm statutory, articles and shareholder authority before completing the issue.	Directors External adviser
Contract execution
Complete and retain stock transfer form	Share transfer approval	true	Ensure transfer form is signed and stamped if stamp duty is due.	Shareholders Company secretary
Payment or transfer
Pay stamp duty on share transfer	Share transfer approval	true	Submit transfer to HMRC and pay duty where consideration exceeds the threshold.	Shareholders Finance team External adviser
Prepare dividend vouchers and payment schedule	Interim dividend approval	true	Pay only from distributable profits and keep voucher records.	Finance team Directors
Professional advice
Confirm distributable profits before dividend payment	Dividend approval	false	Check relevant accounts and available profits before making a distribution.	Directors Finance team External adviser
Payment or transfer
Process approved expenditure	Approval of expenditure or purchase	true	Make payment according to the resolution, budget and supplier terms.	Finance team Directors
Contract execution
Arrange authorised contract signature	Approval to enter contract	true	Ensure the contract is signed by authorised signatories or under seal if required.	Directors Company secretary External adviser
Execute deed correctly	Approval of deed or formal instrument	true	Use valid company execution, commonly two authorised signatories or one director with witness.	Directors Company secretary External adviser
Affix company seal if required	Execution under seal	false	Follow articles and seal register procedures if the company has a seal.	Company secretary Directors
Companies House filing
Register company charge	Approval of security or borrowing	true	File MR01 with certified charge instrument, generally within 21 days.	Company secretary External adviser Registrar or authority
Company records update
Update internal security records	Borrowing or granting security	false	Keep charge documents, filing receipt and lender correspondence with records.	Company secretary Finance team
Companies House filing
File charge satisfaction or release	Repayment of secured borrowing	false	Submit MR04 when a registered charge is satisfied in full or part.	Company secretary External adviser Registrar or authority
Internal implementation
Complete loan drawdown conditions	Approval of loan facility	true	Provide certificates, executed documents and bank details required by the lender.	Finance team Directors External adviser
Notification to stakeholders
Notify lender or counterparty of approval	Loan, guarantee or major contract approval	true	Send certified resolution or secretary certificate if required by transaction documents.	Company secretary External adviser
Issue certified copy resolution	Banking, borrowing, contract or property approval	true	Certify extract for banks, solicitors, landlords or transaction counterparties.	Company secretary Directors
Internal implementation
Submit bank mandate and KYC documents	Opening or changing bank account	true	Provide resolution, signatory details and identification requested by the bank.	Finance team Directors Company secretary
Update authorised bank signatories	Bank mandate change	true	Remove leavers and add authorised signatories under the new mandate.	Finance team Directors
Update delegated authority matrix	Delegation of authority	false	Reflect approval limits, signatories and reporting requirements in internal controls.	Directors Finance team Company secretary
Notification to stakeholders
Notify staff of new authority limits	Delegation of authority or policy approval	false	Circulate updated approval procedures to affected managers and finance staff.	Directors Finance team
Contract execution
Issue employment or termination documentation	Senior employee appointment or dismissal	true	Issue contract, service agreement or termination paperwork consistent with employment law.	Directors External adviser
Internal implementation
Update payroll for approved remuneration	Salary, bonus or director fee approval	true	Process PAYE, benefits and reporting in the relevant payroll period.	Finance team Directors
Company records update
Keep director service contract available	Director service contract approval	true	Retain contract or memorandum available for inspection as required.	Company secretary Directors
Notification to stakeholders
Obtain shareholder approval for long-term service contract	Long-term director service contract	true	Seek shareholder approval where guaranteed term exceeds statutory limit.	Directors Shareholders Company secretary
Professional advice
Obtain shareholder approval for substantial property transaction	Director-related property transaction	true	Check value thresholds and secure member approval before completion if required.	Directors Shareholders External adviser
Obtain shareholder approval for director loan	Loan to director or connected person	true	Check exceptions and seek shareholder approval before making the loan if required.	Directors Shareholders External adviser
Company records update
Record director interest declaration	Transaction involving director interest	true	Minute the nature and extent of any declared interest before approval.	Directors Company secretary
Update directors' residential address register	Director appointment or address change	true	Keep residential address details in the protected statutory register.	Company secretary Directors
Update PSC register	Share issue, transfer or control change	true	Identify registrable persons and update statutory PSC information.	Company secretary Directors
Companies House filing
File PSC change at Companies House	PSC or ownership change	true	Notify Companies House after PSC details are confirmed and entered in the register.	Company secretary Registrar or authority
File change of company name	Change of company name	true	Submit NM01 where the name is changed by resolution.	Company secretary Registrar or authority
Internal implementation
Update trading name materials	Change of company name	true	Update website, invoices, stationery, contracts, bank records and registrations.	Directors Company secretary
Companies House filing
File amended articles	Amendment of articles	true	Send amended articles to Companies House within 15 days of amendment.	Company secretary External adviser Registrar or authority
File special resolution	Special resolution following board recommendation	true	Send copy resolution to Companies House within 15 days where required.	Company secretary Registrar or authority
Notification to stakeholders
Circulate proposed written shareholder resolution	Board proposal of shareholder written resolution	true	Send eligible members the resolution and required statements for approval.	Directors Company secretary Shareholders
Issue general meeting notice	Board decision requiring shareholder approval	true	Give statutory or longer articles-required notice before the meeting.	Directors Company secretary Shareholders
Companies House filing
File annual accounts	Approval of annual accounts	true	File accounts by the company's statutory filing deadline.	Directors Finance team External adviser
Internal implementation
Arrange director signature on accounts	Approval of annual accounts	true	Approved balance sheet must be signed on behalf of the board.	Directors Finance team
Companies House filing
Update confirmation statement data	Share capital, SIC, officer or PSC change	true	Ensure annual confirmation statement reflects post-resolution changes.	Company secretary Directors External adviser
File accounting reference date change	Change of accounting reference date	true	Submit AA01 before relevant filing restrictions prevent the change.	Company secretary Finance team External adviser
Notification to stakeholders
Notify HMRC of tax-relevant changes	Trading, accounting, payroll or tax decision	true	Update Corporation Tax, PAYE or VAT details where the decision changes obligations.	Finance team External adviser Registrar or authority
Registrar or authority
Register or update VAT status	Start trading or acquire business	true	Assess turnover and register or update VAT details where required.	Finance team External adviser Registrar or authority
Notification to stakeholders
Notify auditor of appointment	Auditor appointment	true	Confirm appointment terms and update audit timetable.	Directors Finance team External adviser
Companies House filing
File auditor resignation documents if required	Auditor resignation or removal	true	Check whether statement of circumstances and notifications are required.	Company secretary External adviser Registrar or authority
Contract execution
Issue adviser engagement letter	Appointment of professional adviser	false	Agree scope, fees, authority and reporting lines with the adviser.	Directors External adviser
Complete property transaction documents	Property purchase, sale or lease approval	true	Execute lease or transfer and complete SDLT or registration steps if applicable.	Directors External adviser Finance team
Registrar or authority
Register property transfer or lease	Property acquisition or registrable lease	true	Submit registration application and supporting documents to HM Land Registry.	External adviser Registrar or authority
Payment or transfer
File SDLT return and pay tax	Property purchase or lease approval	true	Submit return and pay SDLT within the applicable post-completion deadline.	Finance team External adviser Registrar or authority
Registrar or authority
Update ICO data protection fee registration	New data processing activity or business launch	true	Check ICO fee obligation and update controller details if activities change.	Directors External adviser Registrar or authority
Internal implementation
Implement approved data protection policy	Approval of privacy or data policy	false	Publish policies, train staff and update records of processing where needed.	Directors External adviser
Contract execution
Execute IP assignment and update registers	Acquisition or assignment of intellectual property	true	Sign assignment and record ownership changes with IPO where applicable.	Directors External adviser Registrar or authority
Internal implementation
Place or update insurance cover	Approval of insurance or risk policy	true	Confirm policy terms, insured entities, limits, premiums and renewal dates.	Directors Finance team External adviser
Implement health and safety policy	Approval of health and safety policy	false	Communicate policy, assign responsibilities and keep it reviewed.	Directors External adviser
Professional advice
Take insolvency advice before implementation	Financial distress, restructuring or creditor-impacting decision	true	Assess solvency, creditor interests and wrongful trading risk before acting.	Directors External adviser
Prepare and file CVA proposal documents	Company voluntary arrangement proposal	true	Work with an insolvency practitioner on proposal, notices and filings.	Directors External adviser Registrar or authority
Notification to stakeholders
Call shareholder meeting for liquidation resolution	Recommendation to wind up company	true	Coordinate member notices, solvency statement or creditor process as applicable.	Directors Shareholders External adviser
Companies House filing
Complete share buyback filings and payments	Purchase of own shares	true	File SH03 and related documents after completion of the buyback.	Company secretary Finance team External adviser
Company records update
Update share capital records after buyback	Purchase of own shares	true	Reflect cancellation or treasury treatment in registers and statement of capital.	Company secretary Finance team
Companies House filing
File capital reduction documents	Reduction of share capital	true	File solvency statement, special resolution and statement of capital where applicable.	Company secretary External adviser Registrar or authority
File share reorganisation forms	Share subdivision, consolidation or redesignation	true	Update statement of capital, registers and share certificates as required.	Company secretary External adviser Registrar or authority
Registrar or authority
Register employment-related securities scheme with HMRC	Employee share scheme approval	true	Register scheme and make annual ERS returns where required.	Finance team External adviser Registrar or authority
Contract execution
Issue option agreements	Grant of share options	true	Sign option documents and diarise EMI or ERS reporting deadlines if relevant.	Directors External adviser Finance team
Internal implementation
Update authorised representatives list	Appointment of authorised representative	false	Update internal records, counterparties and system access rights.	Directors Company secretary
Contract execution
Execute and deliver power of attorney	Grant of power of attorney	true	Execute as a deed and give copies to the attorney and relevant counterparties.	Directors Company secretary External adviser
Internal implementation
Revoke superseded authorities	Change of signatories, delegates or attorneys	true	Notify affected parties and disable old mandates, cards, logins and permissions.	Directors Finance team Company secretary
Complete acquisition completion checklist	Business or share acquisition approval	true	Track conditions precedent, payments, documents, filings and integration actions.	Directors External adviser Finance team
Professional advice
Check merger control or NSI notification need	Acquisition, investment or sensitive sector transaction	true	Assess whether completion must wait for clearance or regulatory approval.	Directors External adviser Registrar or authority
Notification to stakeholders
Notify shareholders of approved action	Dividend, share issue, transfer or major transaction	true	Send notices, circulars, dividend details or consents required by articles or agreements.	Company secretary Directors Shareholders
Communicate approved operational change to employees	Restructure, policy change or workplace decision	true	Brief employees and managers on scope, timing and implementation responsibilities.	Directors External adviser
Professional advice
Take employment advice on restructuring	Redundancy, reorganisation or site closure	true	Check consultation, notice, selection and settlement requirements before action.	Directors External adviser
Instruct lawyers and sign settlement documents	Litigation, claim or settlement approval	true	Give authority to solicitors, approve settlement terms and diarise court deadlines.	Directors External adviser Finance team
Payment or transfer
Pay settlement sum	Settlement approval	true	Pay in accordance with settlement agreement and obtain receipt or release.	Finance team Directors External adviser
Company records update
Update SAIL or inspection location records	Change of records location	true	Keep required records available at registered office or notified SAIL.	Company secretary Directors
Companies House filing
File SAIL address change	Adoption or change of SAIL address	true	Submit AD02 and related AD03 filings for records kept at SAIL.	Company secretary Registrar or authority
Internal implementation
Publish approved internal policy	Policy approval	false	Upload final policy, withdraw old versions and assign review owner.	Directors Company secretary
Issue purchase order	Approval of supplier contract or purchase	true	Raise purchase order in accordance with approved amount and supplier terms.	Finance team Directors
Payment or transfer
Complete asset transfer and update asset register	Sale or disposal of asset	true	Sign sale documents, receive proceeds and remove asset from fixed asset register.	Finance team Directors
Make approved donation or grant payment	Charitable donation or grant approval	true	Check corporate benefit, payment controls and any reporting requirements.	Directors Finance team
Professional advice
Check shareholder approval for political donation	Political donation or expenditure approval	true	Confirm statutory approvals and limits before making payment.	Directors Shareholders External adviser
Company records update
Update accounting records	Financial transaction, dividend, loan or asset decision	true	Record entries sufficient to show and explain company transactions.	Finance team Directors
Retain accounting evidence	Financial or commercial resolution	true	Keep accounting records for required statutory retention period.	Finance team Directors
Update cap table	Share issue, transfer, option or buyback	false	Reflect fully diluted ownership and reconcile with statutory registers.	Company secretary Finance team External adviser
Notification to stakeholders
Notify insurer of material change	Acquisition, new activity, asset purchase or risk change	true	Tell broker or insurer where the decision affects insured risk or policy terms.	Directors Finance team External adviser
Notify sector regulator if required	Regulated activity, licence or control change	true	Check licence conditions for consent, notification or approval obligations.	Directors External adviser Registrar or authority
Professional advice
Check FCA notification or approval	Change in control or regulated business decision	true	Assess FCA change in control or variation of permission requirements before completion.	Directors External adviser Registrar or authority
Registrar or authority
Update Charity Commission records	Charitable company trustee or details change	true	Update charity details, trustees, contacts or governing document changes.	Directors Company secretary Registrar or authority
Check CIC Regulator consent or filing	Community interest company asset or constitution decision	true	Check CIC asset lock, dividend cap and regulator requirements before action.	Directors External adviser Registrar or authority
Register overseas establishment if required	Opening branch or overseas establishment	true	Check local registration, tax, employment and corporate filing requirements.	Directors External adviser Registrar or authority
Internal implementation
Update Companies House presenter access	Change of company secretary, adviser or filing agent	false	Update authentication codes, filing access and adviser permissions securely.	Company secretary Directors External adviser
Notification to stakeholders
Notify HMRC company is dormant	Ceasing trade or dormancy approval	true	Tell HMRC when the company becomes dormant for Corporation Tax purposes.	Finance team Directors External adviser
Companies House filing
File strike-off application	Application to strike off company	true	Submit DS01 only if statutory eligibility conditions are satisfied.	Directors Company secretary Registrar or authority
Notification to stakeholders
Notify interested parties of strike-off application	Application to strike off company	true	Send copies to members, creditors, employees and other required parties.	Directors Company secretary
Internal implementation
Create resolution implementation tracker	Complex, multi-step or deadline-sensitive decision	false	List tasks, owners, deadlines, documents, filings and completion evidence.	Company secretary Directors
Report implementation status to board	Strategic, financial or high-risk decision	true	Provide completion evidence, exceptions and further approvals needed.	Directors Company secretary Finance team

What Should UK Companies Do After Passing A Board Resolution?

Board approval is often only the first step. Many resolutions require prompt follow-up, such as updating statutory registers, making Companies House filings, signing contracts, paying consideration, notifying shareholders or implementing internal controls.

Which Board Resolutions Trigger Companies House Filings?

Director appointments, resignations and detail changes usually require Companies House notification, commonly within 14 days.
Changes to the registered office, allotments of shares, mortgage or charge registrations and certain company name changes can also require statutory forms or filings.
Missed filing deadlines can invalidate priorities or create compliance risk, especially for charges, which generally have a 21-day registration period.

Which Follow-Up Actions Are Usually Internal Rather Than Public Filings?

Many board decisions require internal implementation only, such as opening a bank account, approving a budget, authorising a contract, adopting a policy, approving expenditure or appointing signatories.
Even where no Companies House filing is needed, the company should keep clear minutes, signed resolutions, updated registers and an audit trail showing the authority relied on.

When Should Professional Advice Be Taken After A Resolution?

Legal, tax, accountancy or insolvency advice is especially important for dividends, share issues, loans to directors, substantial property transactions, buybacks, security, restructuring, insolvency-sensitive decisions and transactions involving conflicts of interest.
Some actions need shareholder approval or prescribed documents as well as board approval, so the board resolution should be checked against the Companies Act 2006, the articles of association and any shareholders' agreement.

Want to Generate Your own Board Resolution?

Docaro AI can help you write your own Board Resolution for use in the United Kingdom in minutes.

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FAQs

What are post-resolution follow up actions in the United Kingdom?

Post-resolution follow up actions are the practical steps a company takes after directors approve a board resolution. They may include preparing minutes, updating statutory registers, filing Companies House forms, notifying shareholders or creditors, executing documents, and implementing the approved decision.

Why are follow up actions needed after a board resolution?

What follow up actions are commonly required after passing a board resolution?

Who is responsible for completing post-resolution follow up actions?

When must a board resolution be filed with Companies House?

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