AI Generated Inventory and Schedule of Condition for use in the United Kingdom
PDF & Word - 2026 Updated

Review the provided JSON draft of a UK Inventory and Schedule of Condition. Identify all missing key elements required for completeness and compliance with UK housing laws including the Tenant Fees Act 2019, Homes (Fitness for Human Habitation) Act 2018, Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, and the need for an Energy Performance Certificate (EPC) under the Energy Performance of Buildings (England and Wales) Regulations 2012. Then output a list of specific proposed edits as verbatim AI prompts that add or correct content to make the document fully compliant.

The current draft lacks a dedicated section for detailing the exact condition (e.g., clean, good, fair, poor, damaged) of walls, floors, ceilings, windows, doors, kitchen, bathroom, and other areas. Add a new section numbered 7.3 under Schedule of Condition that includes a table or structured list for room-by-room condition descriptions. Output this as a verbatim prompt to an AI model to insert this content into the JSON structure.

The draft refers to an attached inventory and schedule but does not include any sample content or placeholders for actual items and conditions. Add a subsection 6.3 with a sample inventory list (furniture, appliances, etc.) and 7.4 with sample condition notes. Output this addition as a verbatim AI prompt that can be used to update the JSON.

Update section 5 to correctly align the commencement date with the tenancy start date in section 4 (which is 2023-09-01), removing the inconsistent 2024-01-15 date. Also add a statement that this document is independent but forms part of the assured shorthold tenancy. Present this as a verbatim prompt for an AI to edit the JSON.

Add a new section 17 for \'Declaration of Accuracy\' requiring both parties to declare that the inventory and schedule have been prepared accurately and without misrepresentation, in line with best practices to avoid disputes under the Housing Act. Output the addition as a verbatim AI prompt for modifying the JSON document.

Section 8 on compliance is incomplete as it misses reference to the requirement for a valid EPC with a minimum rating of E under the Minimum Energy Efficiency Standards. Add subsection 8.8 covering this. Also change \'British law\' in section 13 to \'the laws of England and Wales\'. Output these changes as a single verbatim prompt to give to an AI model.

The document should include a section on photographic evidence supporting the schedule. Add a new section 18 titled \'Photographic Evidence\' stating that photographs taken on the commencement date form part of this schedule. Present only this addition as a verbatim prompt that could be given to an AI to insert into the JSON.