What deposit details are needed for a tenancy renewal agreement?

You should include the deposit amount, whether it remains the same, and the tenancy deposit protection scheme details if the deposit is protected under UK tenancy deposit rules.

Can I include changes to the original tenancy terms?

Yes. Any agreed changes, such as updated rent, revised notice periods, new permitted occupiers, pets, parking, or maintenance responsibilities, should be clearly included.

Do I need the original tenancy agreement to prepare a renewal?

Usually, yes. Details from the existing tenancy agreement help ensure the renewal is consistent, including the original parties, property address, deposit, and current terms.

What is the difference between a fixed-term renewal and a periodic tenancy?

A fixed-term renewal sets a new end date, while a periodic tenancy continues on a rolling basis, such as monthly or weekly, until ended by proper notice.

Who needs to sign a tenancy renewal agreement?

All landlords and all tenants should usually sign the tenancy renewal agreement, unless someone is legally authorised to sign on behalf of a party.

Does a tenancy renewal agreement need to be witnessed?

A witness is not usually required for a standard tenancy renewal agreement, but witnessing may be useful where signatures need extra evidential support.

Is tenant consent required for a tenancy renewal?

Yes. If the renewed tenancy changes important terms, written agreement from the landlord and tenant helps avoid disputes and confirms the new arrangement.

What notice period information should be included?

The agreement should state any notice requirements agreed by the parties, provided they comply with applicable UK housing law and the type of tenancy.

Should the agreement mention bills and council tax?

Yes. If bills, council tax, service charges, or utilities are the tenant’s responsibility, this should be confirmed or updated in the renewal agreement.

What extra terms can be included in a tenancy renewal agreement?

It helps to include rules on pets, smoking, subletting, guests, repairs, garden use, parking, and any other important obligations carried over or changed from the original tenancy.

How does this information help me create a tenancy renewal agreement?

The page explains the details you should gather before creating a document. You can then use the main residential lease renewal agreement page to generate the agreement.

EN-GB>Residential>Tenancy Renewal Agreement>UK Tenancy Renewal Agreement Information

Information Needed For A Tenancy Renewal Agreement In The UK

Created: 10 Jun 2026

Preparing a tenancy renewal is easier when you know what details are required. This guide explains the key information used to create an AI Generated British Tenancy Renewal Agreement, helping landlords and tenants update terms accurately and avoid delays.

Information Item	Purpose	Requirement Level	Example Entry	Usual Source
Landlord Details
Landlord full legal name	Identifies the person or entity granting the renewed tenancy.	Required	Sarah Jane Smith ABC Properties Ltd	Existing Tenancy Agreement
Landlord contact address	Provides an address for notices and formal correspondence.	Required	10 High Street, Bristol BS1 1AA	Landlord
Landlord email address	Allows routine communications and document delivery if agreed.	Usually Required	landlord@example.co.uk	Landlord
Landlord phone number	Helps manage urgent tenancy communications.	Optional	07123 456789	Landlord
Company landlord number	Identifies a corporate landlord accurately.	Conditional	ABC Properties Ltd, company no. 01234567	Landlord
England or Wales service address	Confirms where tenant notices may be served.	Conditional	c/o Letting Agent, 4 Market Place, York YO1 7AA	Landlord
Letting agent name	Identifies any agent managing the renewal.	Conditional	City Lettings Ltd	Letting Agent
Letting agent contact details	Provides day-to-day management contact information.	Conditional	renewals@citylettings.co.uk 020 7000 0000	Letting Agent
Signatures
Agent authority to sign	Confirms the agent may sign for the landlord.	Conditional	Authorised under management agreement dated 1 May 2024	Letting Agent
Tenant Details
Tenant full legal names	Identifies every tenant bound by the renewal.	Required	Daniel Robert Jones and Priya Shah	Existing Tenancy Agreement
Tenant current address	Records the tenant residence at renewal.	Usually Required	Flat 2, 15 King Road, Leeds LS1 2AB	Tenant
Tenant email addresses	Enables renewal drafts and notices to be sent if agreed.	Usually Required	daniel@example.com priya@example.com	Tenant
Tenant phone numbers	Supports urgent communication about the tenancy.	Optional	07900 123456	Tenant
Tenant date of birth	Helps confirm identity and adulthood.	Optional	14 March 1992	Tenant
Right to rent check status	Confirms compliance before granting occupation in England.	Conditional	Checked 20 May 2026 time-limited follow-up due 20 May 2027	Landlord
Permitted occupiers	Lists residents who are not tenants.	Conditional	Emily Jones, child of tenant	Both Parties
Any tenant additions or removals	Records whether the renewed tenancy has different tenants.	Conditional	Remove Alex Brown add Maya Patel	Both Parties
Guarantor full name	Identifies any guarantor supporting the renewed tenancy.	Conditional	Michael Thomas Green	Existing Tenancy Agreement
Signatures
Guarantor renewal consent	Confirms guarantee continues for renewed terms.	Conditional	Guarantor signs separate renewal guarantee deed	Both Parties
Property Details
Full property address	Identifies the rented property precisely.	Required	Flat 3, 22 Station Road, Manchester M20 2AB	Existing Tenancy Agreement
Property postcode	Avoids confusion between similarly named addresses.	Required	M20 2AB	Existing Tenancy Agreement
Type of dwelling	Describes what is being let.	Usually Required	Self-contained flat terraced house room in shared house	Existing Tenancy Agreement
Included rooms and areas	Clarifies the extent of the let property.	Conditional	Bedroom 2 plus shared kitchen, bathroom and garden	Existing Tenancy Agreement
Excluded areas	States spaces not included in the tenancy.	Conditional	Loft, locked garage and landlord storage cupboard	Landlord
Parking space details	Records any included parking rights.	Conditional	Allocated bay 14 included	Existing Tenancy Agreement
Garden or outdoor space	Clarifies use and maintenance of outside areas.	Conditional	Private rear garden shared courtyard	Existing Tenancy Agreement
Furnished status	States whether furniture is included.	Usually Required	Unfurnished part-furnished fully furnished	Existing Tenancy Agreement
Inventory or schedule reference	Links the renewal to the agreed condition record.	Usually Required	Inventory dated 1 June 2025 continues to apply	Existing Tenancy Agreement
HMO licence status	Confirms licensing where the property is an HMO.	Conditional	Mandatory HMO licence held expires 31 August 2028	Landlord
Selective licensing status	Records any local authority private rented licence requirement.	Conditional	Selective licence application submitted to Newham Council	Landlord
Tenancy Terms
Existing tenancy start date	Links the renewal to the original tenancy.	Usually Required	1 June 2025	Existing Tenancy Agreement
Existing tenancy end date	Shows when the current fixed term ends.	Usually Required	31 May 2026	Existing Tenancy Agreement
Renewal agreement date	Records when the renewal contract is made.	Required	15 May 2026	Both Parties
Renewal start date	States when the renewed tenancy begins.	Required	1 June 2026	Both Parties
Renewal end date	Defines the new fixed term end date.	Conditional	31 May 2027	Both Parties
Renewal term length	Summarises the duration of the renewal.	Required	12 months 6 months monthly periodic	Both Parties
Renewal type	States whether the renewal is fixed-term or periodic.	Required	New 12-month fixed term contractual monthly periodic tenancy	Both Parties
Tenancy type	Identifies the legal form of the tenancy.	Usually Required	Assured shorthold tenancy in England	Existing Tenancy Agreement
Terms continuing unchanged	Confirms existing terms still apply unless varied.	Usually Required	All terms of the tenancy dated 1 June 2025 continue except rent and term	Existing Tenancy Agreement
Changed clauses	Lists any terms being amended on renewal.	Conditional	Clause 4.1 rent amended to £1,250 per month	Both Parties
Break clause details	States any early termination right.	Optional	Either party may break after 6 months on 2 months notice	Both Parties
Notice period	Sets how much notice is needed to end the tenancy.	Usually Required	Tenant: 1 month landlord: statutory minimum	Existing Tenancy Agreement
Notice service method	Explains how formal notices may be delivered.	Usually Required	Post, hand delivery and email if acknowledged	Existing Tenancy Agreement
Permitted use	Confirms the property is for residential occupation.	Usually Required	Private residential dwelling only	Existing Tenancy Agreement
Maximum occupiers	Helps prevent overcrowding and unauthorised occupation.	Optional	No more than 4 occupiers	Landlord
Pet permission or restriction	Records whether pets are allowed and on what conditions.	Optional	One indoor cat permitted with written consent	Both Parties
Smoking restriction	States any smoking ban inside the property.	Optional	No smoking inside the property or communal areas	Existing Tenancy Agreement
Subletting and lodger rules	Controls assignment, subletting and additional occupiers.	Usually Required	No subletting or lodgers without landlord written consent	Existing Tenancy Agreement
Repair obligations	Confirms maintenance responsibilities during the renewal.	Usually Required	Landlord repairs structure, exterior, installations and heating	Existing Tenancy Agreement
Landlord access rules	Sets notice for inspections and repairs.	Usually Required	At least 24 hours written notice, except emergencies	Existing Tenancy Agreement
Tenant maintenance duties	Records tenant duties for cleanliness and minor upkeep.	Usually Required	Keep property clean and promptly report disrepair	Existing Tenancy Agreement
Alterations consent rule	Controls changes to the property by the tenant.	Usually Required	No alterations or redecoration without written consent	Existing Tenancy Agreement
Assignment restriction	Prevents transfer of the tenancy without consent.	Usually Required	Tenant must not assign the tenancy without landlord consent	Existing Tenancy Agreement
Rent and Payments
Council tax responsibility	States who pays council tax during the renewal.	Usually Required	Tenant responsible for council tax	Existing Tenancy Agreement
Utility payment responsibilities	Allocates gas, electricity, water and broadband costs.	Usually Required	Tenant pays gas, electricity, water and internet	Existing Tenancy Agreement
Property Details
EPC rating and certificate	Confirms energy certificate details for the property.	Usually Required	EPC rating C, valid until 10 April 2030	Landlord
Gas safety certificate status	Records current gas safety compliance where gas is installed.	Conditional	Gas safety record dated 3 May 2026	Landlord
Electrical safety report status	Records current electrical safety compliance in England.	Usually Required	EICR satisfactory, dated 12 February 2025	Landlord
Smoke alarm compliance	Records required alarm arrangements.	Usually Required	Smoke alarms fitted on each storey and tested at renewal	Landlord
Carbon monoxide alarm compliance	Records alarms in rooms with fixed combustion appliances.	Conditional	CO alarm fitted in boiler cupboard and lounge with wood burner	Landlord
Rent and Payments
New rent amount	States the rent payable under the renewal.	Required	£1,250 per calendar month	Both Parties
Rent payment frequency	States how often rent is payable.	Required	Monthly in advance weekly in advance	Both Parties
Rent due date	Identifies the date each rent payment is due.	Required	1st day of each month	Both Parties
First renewed rent date	Clarifies when the first payment under the renewal is due.	Usually Required	1 June 2026	Both Parties
Rent payment method	Tells the tenant how to pay rent.	Usually Required	Standing order or bank transfer	Landlord
Rent bank account details	Provides the account for rent payments.	Conditional	Sort code 12-34-56, account 12345678, Smith Lettings	Landlord
Payment reference	Helps identify tenant rent payments.	Optional	FLAT3-JONES	Landlord
Rent increase agreed	Shows whether the renewal changes the rent.	Usually Required	Rent increases from £1,150 to £1,250 from 1 June 2026	Both Parties
Rent review clause	Sets future rent review timing and method.	Optional	Annual review on 1 June by agreement or CPI plus 1 percent	Both Parties
Existing rent arrears	Records whether arrears remain separate from renewal rent.	Conditional	£600 arrears outstanding as at 31 May 2026	Letting Agent
Arrears repayment plan	Sets how any existing arrears will be repaid.	Conditional	£100 per month in addition to rent until cleared	Both Parties
Late payment interest	States any permitted interest on late rent.	Optional	3 percent above Bank of England base rate after 14 days late	Existing Tenancy Agreement
Permitted default fees	Ensures default charges are legally permitted in England.	Conditional	Lost key replacement at reasonable cost with evidence	Existing Tenancy Agreement
Renewal fee confirmation	Confirms no prohibited tenant renewal fee is charged in England.	Conditional	No tenant renewal fee payable	Letting Agent
Bills included in rent	Identifies any services included in the rent.	Conditional	Water and broadband included electricity excluded	Both Parties
Service charge or communal costs	States whether extra shared costs are payable.	Conditional	No separate service charge landlord pays block service charge	Landlord
Deposit
Deposit amount	Records the tenancy deposit held for the renewal.	Required	£1,440	Existing Tenancy Agreement
Deposit protection scheme	Identifies where the deposit is protected.	Required	Deposit Protection Service MyDeposits Tenancy Deposit Scheme	Landlord
Deposit scheme reference	Helps parties locate the protected deposit record.	Usually Required	DPS reference 12345678	Landlord
Deposit protection date	Shows when the deposit was protected.	Usually Required	5 June 2025	Landlord
Prescribed information status	Confirms required deposit information has been given.	Required	Prescribed information served on 5 June 2025 and re-served on renewal	Landlord
Deposit cap compliance	Checks the deposit does not exceed the permitted cap in England.	Conditional	Deposit equals 5 weeks rent rent under £50,000 per year	Landlord
Deposit top-up amount	Records any extra deposit required after rent increase.	Conditional	£0 top-up existing deposit remains unchanged	Both Parties
Deposit holder	States who holds the deposit or whether it is custodial.	Usually Required	Held by DPS custodial scheme held by landlord under insured scheme	Landlord
Deposit deduction grounds	Explains what the deposit may be used for.	Usually Required	Rent arrears, damage, cleaning beyond fair wear and tear	Existing Tenancy Agreement
Holding deposit credit	Records any holding deposit applied to rent or deposit.	Conditional	£200 holding deposit credited to first rent payment	Letting Agent
Lead tenant for deposit scheme	Identifies the main contact for deposit protection.	Conditional	Priya Shah	Both Parties
Signatures
All signing parties	Ensures every landlord and tenant agrees to the renewal.	Required	Landlord and both joint tenants sign	Both Parties
Signature dates	Shows when each party signed the renewal.	Required	Landlord signed 15 May 2026 tenants signed 16 May 2026	Both Parties
Signature method	Records whether signing is wet-ink or electronic.	Usually Required	Electronic signature by DocuSign handwritten signature	Both Parties
Witness details	Supports valid execution if the renewal is signed as a deed.	Conditional	Witness: Laura White, 8 Oak Lane, Bath BA1 1AA	Both Parties
Whether renewal is a deed	Identifies whether deed formalities may be needed.	Conditional	Not a deed executed as a deed due to term exceeding 3 years	Both Parties
Counterpart signing allowed	Allows parties to sign separate copies of the same agreement.	Optional	Agreement may be signed in counterparts	Both Parties
Signed copy delivery method	States how completed copies will be shared.	Optional	PDF copy emailed to all parties after completion	Both Parties
Tenancy Terms
Governing law jurisdiction	States which UK legal system applies.	Usually Required	England and Wales Scotland Northern Ireland	Both Parties
How to Rent guide service status	Records service of the current guide for England AST renewals.	Conditional	Latest How to Rent guide emailed before renewal signing	Landlord
Welsh occupation contract status	Identifies if Welsh Renting Homes rules apply instead of an AST.	Conditional	Standard occupation contract in Wales	Both Parties
Scottish PRT status	Identifies if Scottish private residential tenancy rules apply.	Conditional	Private residential tenancy in Scotland no fixed end date	Both Parties
Northern Ireland tenancy status	Identifies if Northern Ireland private tenancy rules apply.	Conditional	Private tenancy in Northern Ireland	Both Parties

What Information Do You Need To Renew A Residential Tenancy In The UK?

A tenancy renewal agreement normally needs enough detail to identify the same landlord, tenant, property and deposit from the existing tenancy, while clearly setting out the new fixed term or periodic arrangement, updated rent and any changed payment terms.

Why Are Dates And Rent Details Especially Important?

The renewal should state the renewal start date, end date or periodic basis, rent amount, payment frequency and payment due date. If the rent is changing, record the new rent clearly so there is no conflict with the previous tenancy. In England and Wales, rent increases during an assured shorthold tenancy are commonly handled by agreement, a rent review clause or statutory notice depending on the circumstances.

What Deposit Information Should Be Checked Before Signing?

If a deposit continues into the renewed tenancy, identify the deposit amount and the tenancy deposit scheme. In England and Wales, deposit protection rules and prescribed information requirements are important because non-compliance can affect possession claims and expose a landlord to financial penalties.

Who Should Sign A Tenancy Renewal Agreement?

All landlords and all tenants named in the tenancy should normally sign. If a letting agent signs for the landlord, the agent should have authority to do so. Each party should use their full legal name and a reliable contact address to reduce disputes about service of notices.

Which Documents Should Be Used As The Main Source?

The existing tenancy agreement is usually the best starting point for party names, property description, deposit details and original terms. However, the landlord, tenant and letting agent should confirm any changes, especially rent, renewal length, occupiers, guarantor arrangements, service addresses and bank payment details.

Information Needed for a Tenancy Renewal Agreement

Want to Generate Your own Tenancy Renewal Agreement?

Docaro AI can help you write your own Tenancy Renewal Agreement for use in the United Kingdom in minutes.

Generate Your Document Now

FAQs

What information is needed for a tenancy renewal agreement in the UK?

A UK tenancy renewal agreement usually needs the landlord’s and tenant’s full names, the property address, renewal start date, new end date, rent amount, payment frequency, deposit details, and any updated terms.

Do I need the full property address for a tenancy renewal agreement?

Whose names should be included in a tenancy renewal agreement?

Should the renewed rent amount be included?

Does a tenancy renewal agreement need start and end dates?

Show All FAQs