AI Generated American Move-In/Move-Out Condition Report
PDF & Word - 2026 Updated

This Move-In/Move-Out Condition Report documents the condition of the rental property at move-in and move-out to establish a baseline for any potential damages or changes.

The parties to this report are the Landlord or Property Manager identified as [LANDLORD NAME] acting as Property Manager and the Tenant identified as [TENANT NAME].

This report is prepared in accordance with the lease agreement identified as [LEASE NUMBER] and shall be used in conjunction with the security deposit provisions under applicable state law.

Both parties agree to inspect the property together, note any pre-existing damages, and that the tenant has the right to be present at both move-in and move-out inspections.

By signing below, both parties acknowledge receipt of this report and agree to the inspection process described.

The rental property is located at [PROPERTY ADDRESS] in the state of [STATE].

The property is identified as [UNIT NUMBER] for the purposes of this report.

The Property Manager or Landlord is [LANDLORD NAME] whose address is [LANDLORD ADDRESS], with phone number [LANDLORD PHONE] and email address [LANDLORD EMAIL].

The Tenant is the individual identified as [TENANT NAME] entering into the lease agreement with the Landlord or Property Manager for the rental property.

The lease agreement referenced by this report is [LEASE NUMBER] which commenced on [MOVE-IN DATE] and ends on [MOVE-OUT DATE] with a monthly rent of [MONTHLY RENT AMOUNT].

The security deposit terms in the lease agreement specify an amount of [SECURITY DEPOSIT AMOUNT] with a refund timeline as required by applicable law.

The lease agreement assigns to the Tenant the maintenance obligations of [TENANT MAINTENANCE RESPONSIBILITIES].

The lease agreement assigns to the Landlord the maintenance responsibilities of [LANDLORD MAINTENANCE RESPONSIBILITIES], and a response time for repair requests of [REPAIR RESPONSE TIME].

The planned move-in date for the rental property is [MOVE-IN DATE].

The move-in inspection was conducted on [MOVE-IN INSPECTION DATE].

The move-out inspection was conducted on [MOVE-OUT INSPECTION DATE].

The parties present during the move-in and move-out inspections were the Landlord, the Tenant, and/or the Property Manager.

Excellent condition means the item or area is in pristine, like-new condition with no signs of wear, damage, or use.

Good condition means the item or area shows minimal signs of normal wear and tear but is fully functional and clean.

Fair condition means the item or area has noticeable wear and tear, minor imperfections, but remains usable without major issues.

Poor condition means the item or area is significantly damaged, requires repairs, or is in a state of disrepair that affects functionality.

When noting damages the parties shall describe the issue in detail including location, extent, and any estimated repair needs, and both parties should agree on the description to avoid disputes.

The parties may use photographs as part of completing this report.

The parties shall complete this report within [NUMBER] days of move-in or move-out.

The Landlord and the Tenant shall provide signatures upon completing this report.

Both the Landlord and Tenant must be given the opportunity to be present during the move-in and move-out inspections as required by law in many states. If one party is absent, the other party should document the inspection with photos or video and provide a copy to the absent party within [NUMBER] days.

This report is intended to comply with the security deposit return and property condition documentation requirements of the applicable state law where the property is located in [STATE].

State-specific requirements may include timelines for inspections within [NUMBER] days, allowable deductions from deposits for damages beyond normal wear and tear, unpaid rent, or excessive cleaning, and notice periods of [NUMBER] days for return of deposit or itemized deductions.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Siding (Material: [MATERIAL]), Roofing (Material: [MATERIAL]), Exterior Windows (Quantity: [NUMBER]), Exterior Doors (Quantity: [NUMBER]), Landscaping, Driveway, Walkways.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples for Living Room and Dining Area: Walls, Ceiling, Floors, Windows (Quantity: [NUMBER]), Doors (Quantity: [NUMBER]), Light Fixtures (Quantity: [NUMBER]), Electrical Outlets (Quantity: [NUMBER]), Light Switches (Quantity: [NUMBER]), Built-in Features.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Cabinets, Countertops, Sink, Faucet, Stove, Oven, Refrigerator, Walls, Floors, Exhaust Fan, Dishwasher.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples for each Bedroom: Walls, Ceilings, Floors, Closets, Windows, Doors, Light Fixtures, Electrical Outlets, Smoke Detectors.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples for each Bathroom: Tub or Shower, Toilet, Sink, Vanity, Mirror, Tiles, Floors, Walls, Exhaust Fan, Lighting, Fixtures.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Floors, Walls, Ceilings, Lighting, Doors, Storage Areas.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Washer Hookups, Dryer Hookups, Floors, Walls, Ventilation, Closet Doors, Closet Shelves, Cabinet Doors, Attic, Basement, Garage.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Electrical Outlets, Switches, Circuit Breakers, Wiring, Pipes, Drains, Water Pressure, Hot Water Heater, Furnace, Air Conditioner, Vents, HVAC Filters, Thermostats.

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Smoke Detectors (Location: [LOCATIONS], Quantity: [NUMBER]), Carbon Monoxide Detectors (Location: [LOCATIONS], Quantity: [NUMBER]).

Lead-Based Paint Disclosure: If the property was built before 1978, the following disclosure applies: [LEAD BASED PAINT DISCLOSURE TEXT].

Mold Disclosure: If applicable in [STATE], the following disclosure applies: [MOLD DISCLOSURE TEXT].

Bedbug Disclosure: If required by [STATE], the following disclosure applies: [BEDBUG DISCLOSURE TEXT].

Other State-Mandated Disclosures: [OTHER DISCLOSURES TEXT].

The Landlord shall provide [NUMBER] door keys, [NUMBER] mailbox keys, and [NUMBER] other access devices (e.g., garage openers, fobs) to the Tenant.

The listed keys and access devices represent the complete inventory provided by the Landlord to the Tenant and are in good general condition. Use checklist format with move-in and move-out conditions.

The appliances and furnishings included in the lease agreement are [LIST OF APPLIANCES AND FURNISHINGS].

Use the following standardized checklist format for each item. Each item should have fields for: Item/Area, Move-In Condition (Excellent/Good/Fair/Poor), Move-In Notes/Damages, Move-Out Condition (Excellent/Good/Fair/Poor), Move-Out Notes/Damages, and Estimated Cost of Repairs if any.

Examples: Refrigerator, Stove/Oven, Dishwasher, Microwave, Furniture (Sofa, Table, etc.).

Include any additional comments on overall property condition, cleanliness, odors, pests, or any other observations not covered in specific rooms. Document using move-in and move-out fields.

List all attached photographs, videos, or other documentation supporting the condition assessments. Both parties are responsible for review.

All attachments must be provided to both parties and reviewed prior to signing.

The Tenant moved into the property on [MOVE-IN DATE] at the full address of [PROPERTY ADDRESS].

The overall condition of the property at move-in is [OVERALL CONDITION RATING].

Summary of pre-existing damages and notes for all areas using the standardized format with move-in columns completed.

The Tenant acknowledges that the property condition described is accurate as of move-in.

The Tenant moved out of the property on [MOVE-OUT DATE] and the property was [CLEANING STATUS] before moving out.

The overall condition of the property at move-out is [OVERALL CONDITION RATING].

Summary of damages, cleaning needs, and notes for all areas using the standardized format with move-out columns completed. Conditions do or do not reflect only normal wear and tear.